Privacy Policy

Effective September 28, 2026

This Privacy Policy explains how PenAny Systems Solutions LLC ("PenAnySys," "we," "us") collects, uses, and protects information when you visit penanysys.com, contact us, or receive communications from us. We work in security and compliance, so we hold ourselves to the same standards we help our clients meet.

Information we collect

Information you give us. When you fill out a form, schedule a gap analysis, email, or call us, we may collect your name, business name, job title, email address, phone number, and anything you choose to include in your message.

Information collected automatically. When you visit the site, we may collect standard technical data such as IP address, browser type, device type, pages visited, and referring URL. This is collected through cookies and similar technologies.

How we use your information

  • Respond to your inquiries and schedule consultations
  • Deliver the services you request and manage client engagements
  • Send appointment confirmations, reminders, service updates, and invoices
  • Maintain the security and performance of our website
  • Meet our legal and regulatory obligations

Text messaging (SMS)

If you opt in to receive text messages from PenAnySys, we use your mobile number to send messages related to your inquiry, appointments, and account. Message frequency varies. Message and data rates may apply. Reply STOP to opt out at any time, or HELP for help.

No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties. Information sharing with subcontractors in support services, such as customer service, is permitted. All other use case categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties.

We will never ask you to send passwords, payment card numbers, health information, or other sensitive data by text message.

How we share information

We do not sell or rent your personal information. We share it only in these situations:

  • Service providers that help us operate our business, such as hosting, communications, scheduling, and payment processing. They may use your information only to perform services for us and are required to protect it.
  • Legal requirements when disclosure is required by law, subpoena, or court order, or to protect the rights and safety of PenAnySys, our clients, or others.
  • Business transfers in connection with a merger, acquisition, or sale of assets, subject to this policy.

Client engagement data

Information we access while performing assessments or compliance work for a client, including system configurations, policies, and any regulated data, is governed by the written engagement agreement and confidentiality terms with that client, not by this website policy. Where an engagement involves protected health information, we enter into a Business Associate Agreement as required by HIPAA.

How we protect information

We apply administrative, technical, and physical safeguards aligned with the NIST Cybersecurity Framework, including encryption in transit, access controls, multi-factor authentication, and least-privilege access. No method of transmission or storage is completely secure, but we work to protect your information and will notify affected individuals of a breach as required by law.

How long we keep information

We keep personal information only as long as needed for the purposes described here, or as required by law, contract, or professional record-keeping obligations. When it is no longer needed, we securely delete or anonymize it.

Your choices and rights

  • Opt out of texts by replying STOP to any message.
  • Opt out of emails using the unsubscribe link in any marketing email.
  • Access, correct, or delete your personal information by contacting us at the address below.
  • Cookies can be blocked or deleted through your browser settings, though some site features may not work as intended.

We will respond to verified requests within the time required by applicable law.

Children

Our website and services are intended for businesses and are not directed to anyone under 18. We do not knowingly collect information from children.

Changes to this policy

We may update this policy from time to time. The effective date at the top shows when it was last revised. Continued use of the site after changes means you accept the updated policy.

Contact us

PenAny Systems Solutions LLC
255 S Orange Avenue, Suite 104
Orlando, FL 32801
Phone: 855-736-2691
Email: [email protected]

See also our Terms of Service.